They say that it takes money to make money ā¦ but thatās not always true. Case in point: Your copywriting business. How much does it cost to start copywriting? Not much once you have training.
Which, it should go without saying that you need training in order to work as a copywriter. You have to know how to actually provide the service you want to provide, right?
And you also know that itās a specialized form of writing thatās very different from any other one. Copywriting is a career and, like any other career, it requires training. So, letās agree on that and move on.
Beyond the training, what are common copywriting business costs? And how much will they set you back?
The #1 Essential Copywriting Business Cost
Are there all kinds of extra costs youāll need to pay to become a copywriter? Home office requirements? Multiple software subscriptions? Professional fees?
Nope!
Really, thereās only one essential cost: The cost of setting up and hosting your portfolio website. And guess what? That should only cost you about $20/month using a website builder such as Squarespace, Wix, or WordPress.
4 More Essential Copywriting Business Costs
There are four other must-haves for your businessātwo of which have free options. And, many of you will already have the first two items on this list, so you may not have any essential expenses to get started beyond your portfolio.
A Laptop
For many, you may be able to check this essential off the list! But if you don’t have a laptop or desktop computer, it’s definitely a must. While you can learn about copywriting on your phone or tablet, it is much harder to actually write copy when you have such a tiny screen.
Internet
Admittedly, there are free options for Internet, including your local library, coffeeshops, hotel lobbies, and other venues offering free Wi-Fi. But you will eventually need a quiet spot to take client calls, so unless your library has rooms you can reserve, it helps to have a strong Internet connection at home.
The good news for freelance copywriters is a portion of your Internet bill may be a home business expense. Talk to your accountant.
Video Conferencing Software
you do need some video conferencing capabilities ā but Skype is free and the base level of Zoom is free. You donāt need to pay for it.
Cloud-Based Storage
“I completed the project and then dropped water on my laptop and now I need an extension!” is not a good excuse in today’s day and age for missing a copywriting deadline.
You need a cloud-based storage solution.
For copywriters using Google Chrome and Gmail, Google Drive is a natural option. You get 15 GB of storage free (which is more than enough for most of us and our copy docs!). Dropbox does not have a free option, but does have various pricing options based on the amount of storage you need.
100% Optional Copywriting Business Costs
There are, of course, tools you may decide to add as your business grows that help streamline your processes or otherwise make your life easier. The Filthy Rich Writer philosophy (and our very strong recommendation) is that unless you are COMPLETELY positive that an expense is going to pay for itself and then some, you donāt need it.
There are items on this list that definitely make us feel more professional. If that’s the case, and you have extra money to spend, go for it. But, before you do, consider whether it’s actually just a form of resistance.
What will make us truly feel professional is being a working copywriter with clients. And doing that requires pitching clients. So, if you’re spending several days debating on your email address or creating business cards instead of focusing on what’s really going to move your business forward (pitching clients), you may want to take a look at
Email Address
Many copywriters get hung up on the professionalism of their email address. It’s a valid concernāyou want to put your best foot forward with clients and an email can leave a first impression.
However, if your email is YourName@gmail.com, for example, that’s perfectly fine! There’s absolutely 0 need to pay for a custom email domain. What you want to avoid is your AOL screen name from 2000
Watch Nicki explain what you need to consider when it comes to your copywriting email >>
Password Manager
Managing passwords is a pain if you’re a copywriter or not. This one needs a special character. This one can’t have special characters. And this one needs to be 15 characters long. It’s too much to remember. As with most software, there are free options! Our team particularly likes 1Password, but other options include LastPass or the built-in option with Google Chrome.
(Side note: we strongly recommend two-factor authentication for sites that allow it.)
Business Cards
Itās not a terrible idea to also have some business cards so that you can hand over your contact information when you meet potential clients out and about, but online printers like Moo.com and Vistaprint.com make them very affordable.
Consider printing the lowest amount these services offer. It may seem like a good idea to buy in bulk to “save” money. But all too often you don’t use all of them before you need to change your information or want to update the aesthetic of the cards.
Business Phone Number
Nope. If you need to have client calls that aren’t happening via Zoom, Google Meet, or other video conferencing, you can use your number.
Talk with your accountant about the percentage of your phone bill that you can deduct as a business expense.
Project Management Software
There are plenty of free project management tools to help organize your business. The Filthy Rich Writer team is huge fans of Asana. The free version may be more than enough for your needs, but if you need to upgrade or eventually just want some of the paid features, you can seamlessly upgrade to a paid version.
Other Comprehensive Copywriting Academy students love using Trello. Either option lets you keep all your projects and deadlines organized in one place. If staying on top of multiple client projects concerns you, this may be a good option to stay organized from the start.
Invoicing Software
You donāt need invoicing programs. Really. You can send your clients a very simple invoiceāno bells or whistles needed. (After all, we’re willing to bet your point of contact barely glances at the invoice before forwarding on to the finance department. They don’t care about branding!)
But if you really, really want to use invoicing software, there are plenty of free options. Dubsado has a free trial that has no time limit. You are limited to the number of clients you can add (three the last time we checked!), but for many copywriters that’s more than enough at the beginning. Once you get your fourth client, you can easily upgrade to the paid version if you want to.
HoneyBook is another option. If that’s a route you want to explore, you can get 50% off one year of HoneyBook using this link.
Donāt let the idea of all kinds of extra expenses keep you from pursuing a copywriting career because none of those expenses (again, except for your website) are necessary.
Maybe, eventually, once youāre earning plenty of money from your copywriting business you might see a need for upgrading to a paid version of your video conferencing platform or any of those other things I mentioned. But you donāt have to.
And you definitely donāt need them now.
Watch More
When it comes to digital tools and software, there are tons of free options to help your business get up and running. Then, once you start making money, you can consider whether you need the paid versions. Listen as Nicki and Kate share some of the free tools you can use and how to avoid complicating your tools when you’re just starting out.
Your turn! Have you been tempted (orā¦distracted?) by āessentialā purchases that arenāt actually essential at all? Let me know in the comments below.
Last Updated on September 12, 2023
Love this advice , Nicki! What would you suggest to use for your online portfolio?
Thanks!
Hi Rebecca,
I’m glad it was helpful! In general, I’d recommend using Squarespace, Wix, Virb, or Weebly. For most people, the longer and more time-consuming learning curve of WordPress.org isn’t worth it for the additional (and not usually necessary) flexibility and options.
Thanks for commenting!
Nicki
Thanks Nicki!
Hi Jacki,
You’re very welcome!
Thanks for commenting!
Nicki
Wow, I was literally just thinking about what I’m missing cost-wise to get my copywriting up and running and the answer is just my website which I’m already working on! Thanks for reading my mind! : D
Hi Andrew,
Haha – my ESP classes paid off! š I’m glad this was helpful.
Thanks for commenting!
Nicki
Goodnight,
A long time ago, I had a website hosted on Bluehost. there services are top notch and what you get is more than the average Joe can handle but there prices are a bit steep.
Recently, Shopify, has come about and looks promising.. then there is Go-Daddy and the rest. I am unfamiliar with Squarespace, Wix, Virb, or Weebly as you mentioned. I should do some research before I type but this is off the “cuff” from your reply to Rebecca.
My Take is, you make it sound like the website you will be hosting is more to show your work to potential clients and may need 2 to three web pages at most. Am I correct? maybe even just one?
Its good to see you break down the “hidden expenses” which looks like nothing to worry about but just want to be sure. I am after all a student and in it for the long haul.
Thanks for the tips and advice so far…
Brent.
Hi Brent,
Yep – the purpose of your portfolio website is to demonstrate your skill as a copywriter and introduce yourself to potential clients before you have the chance to meet them in person. When you get a moment, check out the Building Your Online Portfolio course. š
Thanks for commenting!
Nicki
Trying to access your course video at the moment, and while waiting on that email, happened upon this article. I just wanted to point out a typo (yikes!) that caught me on first-read: in the third paragraph, it reads, “…it’s a specialized from of writing…” when the word should be “form.” Hmmm… maybe I should be a proof reader?! Journalism and law grad here at your service!!
Hi Carolyn,
Thanks for the heads up! So many eyes look over our content and typos *still* sneak through. It’s such a pain to be human. š
Thanks for commenting!
Nicki
Thanks Nicki! Would you say that having a personalized email (G suite) is essential as well as having a professional website?
Thank you for what you do!!!
Hi Julie,
It’s great if you can, but not essential. A lot of the hosting sites will make it pretty easy to set up an email address for your URL that you can have forwarded to your primary email address (so you don’t have to constantly be checking two) and that can be a good idea so there’s consistency between your email address and your portfolio but, again, it’s not an absolute must-have. š
Thanks for commenting!
Nicki
Nicki,
What about taking payments through your site? What are some other methods for billing?
The percentage per transaction rates seem reasonable for some and exorbitant for others. I’m going to have to invoice my clients and I want them to remember how painless I made it for them to part with their money.
I just need some advice about what I should do (not trying to pigeonhole you with a platform recommendation). Thanks so much.
Hi Bradley,
PayPal still works perfectly well for most clients! There are also a variety of different platforms that can let you put together invoices and receive payments (Wave comes to mind) but there’s no need to complicate things unless you need to offer a more sophisticated way to take payments. Most clients will be fine with PayPal. š
Thanks for commenting!
Nicki
Hi Nicki!
What do you mean exactly when you say that you don’t need a dedicated phone line? Does this mean that you can work with clients without using a phone at all, and instead just communicate through email and Zoom/Skype?
Thanks in advance š
Hi! Yes, you can absolutely work with clients completely through email and Zoom! You don’t need a dedicated “business phone line”. Cell phone works too!
Hope this helps!
Thanks so much for the response. I also have one other question:
What is the most professional business email address to have?
1) FirstNameLastName@gmail.com
2) MyBusinessName@gmail.com
3) FirstName@MyBusinessName.com
I wanted to go with Option 2, but that option is not available for me, and I’m not sure whether potential clients would view me as MORE professional with Option 3 rather than Option 1.
I’m not sure whether it’s worth the cost of paying a monthly fee for a custom email address but some sites suggest that your freelance copywriting business will be perceived as more legitimate with Option 3.
Hi there! Great question. I wouldn’t overthink it. *Doing the work well* is what will make you a professional, not an email š I’ve used my Gmail for 10+ years and clients have never mentioned or batted an eye. What clients care about its you delivering great work. You may also be interested in these posts on naming a business: The Big Secret About Naming Your Copywriting Business and How to Name Your Copywriting Business
Hi!
I already have a website for my illustration work and Iām thinking of starting a copywriting course. I would like to use my current squarespace site and create a new landing page for my copywriting work.
In your expert opinion do you think this will work? I want to keep my illustration work going on a very part time basis and supplement with copywriting as I have a knack with words.
I would include a navigation link to my copywriting services and a separate one to my illustration services. I have a blog (illustration based so far) and an about page (geared toward illustration – this would be updated to reflect both services)
Thanks in advance!! š
Hi Melanie,
Remember that your website needs to be geared toward your target audience – and the overall message has to make sure that it makes sense for that audience. It’s not likely that you’re going to find many clients who simultaneously need both copywriting and illustration help since the two services are used in very different arenas. I’d suggest building out separate sites so that, when you’re pitching copywriting clients you’re sending them to the copywriting site and when you’re pitching illustration clients, you’re sending them to the illustration site. That way, you can target each site to those particular types of clients’ specific wants and needs for each service.
Thanks for commenting!
Nicki